Production Coordinator

Title:                Production Coordinator                                                           
Time Type:       Part-time (or independent contractor)                                      
Location:          Troy, MI (or remote)                                                                                        
Department:     Education and Content

           

Job Summary

The Production Coordinator oversees the production of BetterInvesting Magazine. Also manages the production of digital publications and other print pieces. Controls production activities, establishing the flow of work between organizational units and/or the organization and other businesses.

Serves as principal resource for staff, authors, publishing representatives, distributors, and others on procedure, program, policy and production activities; establishes schedules and priorities, and ensures on-time, quality production process.

This is a part-time position – estimated at 50-60 hours per month.  Schedule is flexible, as aligned with organizational needs.

Should understand, or be ready to learn, the mission, investment principles and philosophy of NAIC / BetterInvesting and how NAIC / BetterInvesting relates to its members and its volunteers. Understand, or be ready to learn, the value of NAIC volunteers and how to work well with them. 
 

About NAIC / BetterInvesting

As a nonprofit organization, our mission is to educate individual investors and investment clubs to become successful lifelong stock investors. Our employees have been with us on average for over 14 years due to our mission-driven approach, excellent work/life balance, remote flexibility, superb benefits and more. You can read more about our organization, founded in 1951, at www.betterinvesting.org

 

Essential Functions

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1. Prepare specifications and cost estimates for print and digital publishing; make adjustments to specifications as required to meet needs; prepare specifications for quotations for suppliers; evaluate quotations and quality of work, and make recommendations accordingly. 
2. Collaborate with others such as graphics and marketing personnel on projects to determine best options for production. Supplies cost analysis and provides alternatives to minimize expense and maximize value.
3. Prepare purchase orders for procurement of print and production materials and processes. Obtains competitive bids, compare prices, specifications, delivery dates, etc.; recommends award of contract to vendors for print production services, following company policy.
4. Establish production schedule, including identification of priorities, coordinating flow of work within or between departments to expedite production and minimizes expenses. Monitor production progress, investigate delays, recommends appropriate actions to ensure schedules are met. Create date table for Member Service Representatives to use to help identify which first issue a new member should receive by mail.
5. Liaison to Magazine print/mail vendor including preparing reports for each issue that cover quantity, paper usage, mailing lists, forms required for mailing and distribution issues. Confers with others (internal/external, publishing, creative, production, mailing list resources, etc.) to establish production and quality-control standards, monitor progress, resolve problems, etc.  
6. Liaison to vendor for digital assets including digimag and magazine app. Manage magazine webpages to post digital assets each issue.
7. Interface with outside vendors including print vendors, digi vendor, mail vendors, USPS, trinket vendors, etc.
8. Establish production schedule and ensure printing deadlines are met.
9. Prepare digital files and upload files to the printer. Upload, review and approve each page for each issue of the magazine. Work with the pre-press team at the vendor to ensure all pages are on their portal and approved. This process includes working closely with the team to make sure all pages are prepped to specs and meet all guidelines.
10. Review mail samples that are sent by vendor mail team. Manage select distribution lists. Send Member Service Representative files for researching incorrect or missing addresses based on the information received during approval of mail samples.
11. Monitor budget expenditures; review and verify invoices; provide ad breakdown to maintain postal rates; maintain related budgetary records.
12. Research and recommend new method and tools for print and digital publishing.
13. National Convention production support.
14. Oversee the distribution of digital publications in both association and public channels.
15. Create and produce chapter postcard and newsletter mailings by working closely with Chapter Services team as well as volunteer chapter representatives.
16. Support limited print production needs of subsidiary.
17. Produce bound versions of Magazines for each calendar year.

 

Knowledge, Skills and Abilities

To perform this job successfully, an individual should demonstrate the following:

Knowledge

• Thorough knowledge of accepted printing practices
• Thorough knowledge of printing paper stocks
• Thorough knowledge of postal regulations
• Thorough knowledge of digital publication processes
• Knowledge of Word and Excel
• Knowledge of InDesign, Photoshop

Skills and Abilities

Communication: Expresses ideas effectively, adjusting language or terminology to the needs of the listener.  Communications are clear, concise and courteous.  Excellent written and verbal communication skills.

Dependability: Willingness to take on, and be accountable for, assignments; reliable in completing assignments and proven ability to meet deadlines. Honors commitments. Self-motivated.

Integrity: Demonstrate sound business ethics; show consistency among principles, values and behaviors; build trust with others; is well respected.

Operational: Sound planning and organizational skills.

Quality Service: Produce high quality results that meet organizational needs.

Teamwork: Foster collaboration as well as take actions that respect the needs and contributions of others. Coordinate efforts. Share and build on others’ ideas. Works harmoniously with others; cooperative, a team player. Ability to work effectively with a highly engaged volunteer base.



Desirable (but not required) Experience: Five years of print production/print buying experience and two years of related experience in magazine or book publishing. Graphic design certificate a plus.


We welcome all applicants, including stay-at-home parents, those returning to the workforce after an extended period away, etc.

We are an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. We are committed to a policy of equal opportunity for all persons and do not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, height, weight, or veteran status.

To apply, email us at position@betterinvesting.org
Include:

• A comprehensive resume
• A letter stating your personal interest in the position indicating how your skills, knowledge and experience match the responsibilities articulated in the job description

Application deadline: Applications are being accepted until position is filled


This job description does not list all the duties of the job. Management sometimes assigns additional duties. This job description may be revised at any time. The job description is not a contract for employment, and either the employee or the employer may terminate employment at any time, for any reason.

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