Finance Administrator

Title:                    Finance Administrator                                                          
Time Type:       Part Time / Non-Exempt                                    
Location:          Troy, MI (or remote)                                                                                        
Department:   Accounting/Finance

           

Job Summary

The individual holding this position is responsible for accounts payable, payroll, benefits administration, and aspects of the general ledger.  Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken.  Handles invoice processing, expense coding, and drafting of payment checks or vouchers.  Calculates employee time sheets and prepares regular payroll entry/submission.  Performs journal entries as needed.
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About NAIC / BetterInvesting

As a nonprofit organization, our mission is to educate individual investors and investment clubs to become successful lifelong stock investors. Our employees have been with us on average for over 14 years due to our mission-driven approach, excellent work/life balance, remote flexibility, superb benefits and more. You can read more about our organization, founded in 1951, at www.betterinvesting.org

 

Essential Functions

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• Perform day to day processing of accounts payable transactions to ensure that finances are maintained in an effective, accurate, up-to-date manner.
• Receive and verify invoices and records for goods and services
• Verify transactions comply with financial policies and procedures
• Compute charges, refunds, insurance costs, and handle other similar tasks
• Data entry invoices for payment; type vouchers, invoices, checks, account statements, reports, and other records
• Prepare and record vendor checks for mailing
• Perform various accounting journal entries, including chapter adjusting entries
• Track completion/accuracy of financial reporting required by chapters
• Assist with audit responsibilities
• Administer benefits programs, including changes to employee status with the insurance broker
• Liaison with the insurance broker regarding employee questions/issues with the benefits program
• Balance/reconcile the Company’s checkbook
• Advise management of cash trends and spending activity
• Complete payroll functions to ensure staff are paid in an accurate timely fashion
• Establish and maintain confidential staff payroll and benefit files
• Process time report forms, collecting, verifying coding and approval signatures
• Calculate salaries and benefits
• Verify pay amounts, hours of work, deductions, etc.
• Data entry time/pay reports

 

Knowledge, Skills and Abilities

To perform this job successfully, an individual should demonstrate the following:

Knowledge

• accounts payable/receivable and maintaining general ledgers
• payroll functions and procedures

Skills and Abilities

• ability to maintain a high level of accuracy in preparing and entering financial an payroll information
• ability to maintain confidentiality concerning financial and employee files
• excellent interpersonal skills
• booking skills
• analytical and problem solving skills
• decision making skills
• effective verbal and listening communication skills
• attention to detail and high level of accuracy
• very effective organizational skills
• effective written communication skills
• computer skills including the ability to operate computerized accounting, spreadsheet, word processing programs, and email at a highly proficient level
• stress management skills
• time management skills

Qualifications

To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and abilities required. 

Education and Experience

• High School Diploma or equivalent
• 4-5 years related experience in accounting/finance—bookkeeping, accounts payable, accounts receivable—activities.
• Computer literacy with experience in computerized accounting applications and spreadsheet software and/or ADP experience preferred.

We welcome all applicants, including stay-at-home parents, those returning to the workforce after an extended period away, etc.

We are an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. We are committed to a policy of equal opportunity for all persons and do not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, height, weight, or veteran status.

To apply, email us at position@betterinvesting.org
Include:

• A comprehensive resume
• A letter stating your personal interest in the position indicating how your skills, knowledge and experience match the responsibilities articulated in the job description

Application deadline: Applications are being accepted until position is filled